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4. Drive Active Relationships

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22 mins

Sample Agenda for a Regular Mentoring Meeting

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This structured agenda is based on MentorCloud’s “best practices” learned from working with many companies across the globe. It will help your mentoring meetings be productive and successful.

The recommended time is 60 minutes.

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1. Feedback And Update (10 minutes)

Reminder on the importance of confidentiality and respect.
Update on what has happened since the last meeting. Refer to Notes from last meeting.
Feedback from the mentee and mentor on their progress regarding Tasks, Goals and the action plan.
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2. Discussion (40 minutes)

Discussion points to be presented by the mentee.
Questions asked by mentors to clarify the issues or challenges.
Guided discussion on how to address challenges.
Options to address challenges going forward.
Mentor can share experience or advice if the mentee requests it.
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3. Close (10 minutes)

New action plan for mentees.
Update Goals, Tasks and add any new Notes
New action points for mentors.
Preparation for the next meeting: venue, date and time?

When you create a Session, there is an option for your to write down an Agenda. It is best to plan ahead and have a few points of discussion written down for the next meeting.

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How to Prepare for Your Mentoring Meeting as a Mentor

Your mentee is responsible for most of the preparation for their mentoring meeting.

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xyz_mentor

2 mins

Your mentee is responsible for most of the preparation for their mentoring meeting; however, here are some things you can do to make it more productive -
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1. Be in the right frame-of-mind:

Take time before your meeting to reflect on your mentee’s progress-to-date. Is the relationship working as expected?
Be fully present. Eliminate distractions (especially your phone!).

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2. Review the agenda and action plan:

Your mentee should have sent you an agenda before your meeting. It should include a timeline, an update from your last meeting, and input needed from you. Be prepared to suggest any needed changes to the agenda.
Review the action plan and tasks set from your last meeting and ask for an update at the beginning of your session.

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3. Goals:

Review the stated goals and milestones from your initial meeting and reflect on your mentee’s progress-to-date.

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4. Your Action Items:

Have you done your action items from the last meeting? Be prepared to provide an update.

Your mentee should be setting the agenda and sending an invite before each meeting. Be prepared to help them at first if necessary. Ensure you have synchronized your calendar so you can set up a date, time, topic and set an agenda for your session. You can also choose your preferred video conferencing platform so that you don’t have to set up new meetings every time you schedule a mentoring session.

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