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4. Drive Active Relationships

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22 mins

Sample Agenda for a Regular Mentoring Meeting

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This structured agenda is based on MentorCloud’s “best practices” learned from working with many companies across the globe. It will help your mentoring meetings be productive and successful.

The recommended time is 60 minutes.

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1. Feedback And Update (10 minutes)

Reminder on the importance of confidentiality and respect.
Update on what has happened since the last meeting. Refer to Notes from last meeting.
Feedback from the mentee and mentor on their progress regarding Tasks, Goals and the action plan.
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2. Discussion (40 minutes)

Discussion points to be presented by the mentee.
Questions asked by mentors to clarify the issues or challenges.
Guided discussion on how to address challenges.
Options to address challenges going forward.
Mentor can share experience or advice if the mentee requests it.
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3. Close (10 minutes)

New action plan for mentees.
Update Goals, Tasks and add any new Notes
New action points for mentors.
Preparation for the next meeting: venue, date and time?

When you create a Session, there is an option for your to write down an Agenda. It is best to plan ahead and have a few points of discussion written down for the next meeting.

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How to End the Mentoring Journey with Your Mentor

You and your mentor will have acknowledged that your next meeting will be your last.

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2 mins

You and your mentor will have acknowledged that your next meeting will be your last. Here’s how to prepare for your last meeting.
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1. Prepare for your final meeting

Set aside some time to reflect on what you have achieved so far. What have you learned? Did the journey meet your expectations? What would you do differently?
Go through the goals you set. Were they achieved?
Make notes on what you would like to discuss during your final meeting. Is there advice you would like?
What would you like to thank your mentor for?
Would you like to be a mentor in the future?

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2. Your final meeting

Now is the time to celebrate your journey together. If possible, make it special by choosing a different place to meet, such as for lunch in a nice restaurant. You can choose a location to meet and enter it under Sessions. Simply select Schedule and go to Session Location and select Physical Location. You can type in the address within the Location details text box.
Reflect on what you have achieved so far and celebrate your successes. Share what you learned and how you have grown.
If you did not achieve all your goals, discuss your plans going forward.
Share with your mentor what you felt was effective and where their mentoring could be improved.

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3. What’s next?

Your formal mentoring journey is over, but you both may decide to remain in contact. If so, how will you stay in touch?
Appreciate your mentor. Thank them for what they have done for you.

Don’t let your mentoring journey fizzle out without formally concluding it. When a mentoring journey ends well it adds to the overall positive experience.

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